WHO IS A VIRTUAL ASSISTANT?

A virtual assistant is an independent contractor who from outside the client’s office (home | remotely | their own office) provides majorly administrative services to/for a client. 

A virtual assistant job can span from simple jobs like social media manager, taking calls from clients, sending newsletter, assisting with coding, scheduling meetings to advanced ones like project management and business deals negotiation.

However, A virtual assistant is meant to be able to access the client’s necessary documents, such as planning documents, database, shared calendars remotely.

Meanwhile with the recent advancement in information and digital technology, virtual assistant is also now in form of artificial intelligence, which means that written programs, software, web applications and even robots can work or assist as virtual assistants.

Without further ado, let’s dive into the benefits of this great technology, in the next section we’ll break into details the interesting benefits of virtual assistant technology.

THE 6 MAJOR BENEFITS OF VIRTUAL ASSISTANT TECHNOLOGY

Virtual assistant technology uses and benefits can never be over-emphasized in today’s business world, and there are many benefits associated with it, however we’ll just discuss the following on this particular post:

• Cost and resources conservation
• Time conservation
• High level productivity
• Minimization of scaling operation risks
• Better work quality
• Access to different skills set

COST AND RESOURCES CONSERVATION:

This is the most known and interesting benefit of using a virtual assistant, cost and resources conservation. Imagine running out of contracts, and you have staffs under your payroll, you can’t just lay everyone off, even if you do, you’ll have to spend money again on new hiring process and all that.

But with when working with a virtual assistant you don’t have to worry about hiring budget, new staffs’ working tools like PC, furniture and even space. Apart from not spending on the aforementioned resources, you also get to pay for services only when you need them and when there’s inflow of contracts to pay wages.

Furthermore, you get to support your team when they are being overwhelmed with workload without having to spend on hiring budget and staff resources.

In essence Virtual assistants basically provides by themselves the resources they need to carry out the required tasks, you are not paying them monthly salary, you only pay when you need the services. Most of the time they work remotely, thereby saving you office space and other resources.

TIME CONSERVATION

Time is unarguably one of the most valuable asset in business, which if you fail to manage properly will cost you some other assets as well. It’s only rational that you should avoid being a jack of all trade and a master of none. Virtual assistants are not only hired by big businesses, as an entrepreneur you can hire a virtual assistant to work on a task you don’t have the expertise and experience for. 

For instance you are a python programmer and you are building a web application that requires react(JavaScript framework) for the front end and django(python framework) for the back end, it’ll be wise for you to hire a virtual assistant whom is an expert on react to handle the front end while focus your time and strength on the back end, as opposed to spending more time in learning a new programming language when you have a project to deliver.

Businesses also could save more time, contracting a virtual assistant when the workload is overwhelming the in-house staffs or when facing downtime, instead of waiting on staffs.

HIGH LEVEL PRODUCTIVITY

There is a common trait every good virtual assistant has: They are always motivated to render a quality job. Why is that? They know they are self employed, and customers/clients are the pillars of their business, and that their business sustainability depends on client satisfaction. They will not only work to meet or exceed your expectation but also deliver a quality job. 

However the case is not always the same with in-house staffs. Though some in-house staffs are equally highly productive but most times virtual assistants takes the lead in productivity. In essence increased productivity happens to be one of the major benefits of virtual assistant technology.

MINIMIZATION OF SCALING OPERATION RISKS

As one’s business is growing, there’ll also be need for expansion on workforce and resources which will require extra funds, remember the old saying “with great power comes great responsibility”  This is where virtual assistance brings in a golden solution. Instead of spending huge amount of money on retraining the staffs on new skills to match your growth, or hiring new ones which will require more office resources, salaries and etc, you can use virtual assistants. Since in business one could lose contracts or run into natural disaster even when you have not recovered the money spent on the business expansion, it’s safer to use virtual assistants when scaling up.

Meanwhile, by application of virtual assistant technology you don’t just only minimize business scaling risks but you would also get to create the required resources and expertise to match your business growth and expansion.

BETTER OR INCREASED WORK QUALITY

Basically, high quality job is a product of competency, dedication and experience.. A virtual assistant operates on the idea of convincing clients with actions rather than words, they don’t have to play politics nor win a boss over to get free pass on mistakes, they just have to deliver a high quality job. So with that notion they tend do whatever it takes to deliver high quality jobs.

ACCESS TO DIFFERENT SKILLS SET

I have said this before and I’ll still repeat it again, it’s irrational to be a jack of all trade and a master of none. As an entrepreneur or a business manager/owner, you can’t train yourself on many skills and still be proficient in all of them, I know one can actually have a couple of skills but talking about being very good at them, you want to have an edge over your  competitors right?

You can’t have all the knowledge and experience you or your clients might require but you can access these knowledge and experience anytime you need them via virtual assistants. However you might think of hiring people with those experience as in-house staffs but before you do that, read the example below:

For instance you have an IT training institution and of course you need to hire instructors, it’s going to be more cost-effective to use virtual assistants than to employ instructors and have them paid monthly even when the customers inflow declined. In essence it’d be wise to call on the virtual assistants when a customer requests for training, that way you save more money and resources. This is the method most big training companies and businesses adopt in recent times.

CONCLUSION

In conclusion, business is all about making and satisfying customers, but if your spending goes above your means then you’ll definitely have problems. It’s a wise idea to take positive steps in saving costs and resources and maximizing values.

With this I believe you have learn’t some of the benefits of virtual assistant technology, I’d also want to believe that you can  now develop other ideas on how to use virtual assistance to make your business thrive.

If you are looking for an effective and reliable virtual assistants for your business needs, you might want to try Geofsphere. Feel free to reach out and discuss further on affordable yet satisfying virtual assistant technology solutions. To learn more about Geofsphere’s virtual assistant services click here. To start a chat immediately on WhatsApp click here. Or contact us directly for more inquiries.